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Meeting Minute and Recording: February 13, 2024

Meeting Minute and Recording: February 13, 2024

A Regular Meeting of the Board of Directors (the “Board”) of the Green Mountain Water and Sanitation District, (the “District”) was held at 6:00 p.m. on Tuesday, February 13, 2024.

Attendance:

A Regular Meeting of the District was scheduled in compliance with the laws of the State of Colorado, with the following Directors in attendance:

  • Karen Morgan, President
  • David Garner, Vice President
  • Todd Hooks, Treasurer
  • Dave Wiechman, Secretary
  • Roger Wendell, Director

Not present, and unexcused: None

Also present were:

  • Dylan Woods, Title 32 Attorney
  • Sam McKay, GMWSD
  • Josh Stanley, GMWSD
  • Doug Pavlich, GMWSD
  • Jesse Davenport, GMWSD
  • Ashlea
  • Agent 007
  • Terry
  • Ludmila Glasson
  • Unknown name
  • Unknown name    
  • Jim
  • Roger Ball
  • Other guests

 

Call to Order / Declaration of Quorum (0:00)

Director Morgan, noting the presence of a quorum of all Directors, called to order the Regular Meeting of the Board of the Green Mountain Water and Sanitation District at 6:00 p.m.

 

Directors & Disclosure Matters (0:22)

None.

 

Approval of/Additions to /Deletions from the Agenda (0:29)

None.

 

Public Comment (0:39)

Ludmila Glasson requested a short and productive meeting. Ms. Glasson provided comment on District litigation and upcoming District Manager decision. (1:05)

 

Approval of Minutes (4:53)

Director Garner MOVED to approve the January 9, 2024 Regular Meeting Minutes as presented. Director Wiechman seconded, following discussion and upon vote, the motion PASSED unanimously.

 

Financial Matters (5:30)

The Board reviewed the January/February 2024 Daily/Monthly Operating Expenses & Capital Expenditures. Director Hooks MOVED to approve the expenditures and unaudited financial statements. Director Garner seconded, following discussion and upon vote, the motion PASSED unanimously.

The District discussed the long-term investment strategy. The Board determined to discuss at a future board meeting. (6:48)

 

District Reports (8:25)

Mr. Stanley provided the Maintenance Report. There were three (3) main line breaks in January. There two regular valve replacements. UMS transmitter replacement program is in progress and should be completed in March 2024. (8:25)

Mr. Stanley provided the District Engineering Report. Development Review updates included the car wash at 11907 W. Alameda Pkwy, Fletcher Miller School, and 1031 S. Union Blvd. District has conducted engineering interviews for the Fed Center.  Mr. Stanley recommended that TriHydro be engaged as the consulting engineer. Additional updates on taps and sewer flow monitoring were provided. (10:56)

Mr. McKay gave an update on the Design Criteria for Development. (27:08)

Mr. Hooks made comment on the interest charges on the Ogborn Mihm, LLP bills. The Board directed Mr. Pavlich to look into the fees to see if they can be avoided since bills are being paid timely. (34:30)

 

Public Comment (36:37)

Director Wendell MOVED to open public comment to allow for an additional comment. Director Wiechman seconded, and the motion PASSED, with Director Hooks opposing.

No comment was made.

 

Director’s Matters (37:45)

The Board discussed District Manager candidates.

Director Hooks MOVED to hire Mr. Stanley as District Manager. Director Wendell seconded, following discussion and upon vote, the motion PASSED with Director Wiechman opposing.

The Board entered into a discussion regarding a deputy district manager position.  (1:01:24)

Director Hooks was directed to negotiate a proposed District Manager contract and terms to bring to the Board for approval at the March 12, 2024 meeting. (1:03:50)

Director Morgan opened a discussion regarding the mediation options on the Big Sky case. Director Hooks MOVED to not move to mediation on the Big Sky case and to direct litigation counsel to file a motion seeking to waive the ADR requirement. Director Wiechman seconded, following discussion and upon vote, the motion PASSED unanimously. (1:09:26)

 

Legal Matters (1:18:28)

Mr. Woods provided an update on the ravine bridge agreement. (1:18:28)

Mr. Woods provided an update on the sewer intrusion insurance claim. (1:22:22)

Mr. Woods provided an update on the Fossil Ridge appeal. (1:24:39)

 

Executive Session pursuant to §24-6-402(4)(b) and/or (e) C.R.S. for the purpose of receiving legal advice regarding:  Big Sky mediation (1:28:55)

Not needed.

 

New Business (1:29:05)

Director Morgan entered into a discussion regarding the staff holiday schedule. Director Morgan proposes to add two federal holidays for determination at the March 12, 2024 Board meeting.

Director Garner noted that he would be resigning from the Board effective after the March 12, 2024 meeting. (1:31:37)

 

Adjourn (1:35:15)

Director Hooks MOVED to adjourn the meeting. Director Garner seconded the motion, following discussion and upon vote the motion PASSED by unanimous consent, and the meeting was adjourned at 7:35 p.m.

 

This document was approved at the 3/12/2024 meeting and signed by Dave Wiechman, Board Secretary. To review the signed copy please contact the District.